If you start your PhD studies with Andrea Barta, Michael Jantsch, Javier Martinez, Walter Rossmanith or Matthias Schäfer you will register for the PhD programme N094 at the MedUni Wien. Please check with the DK RNA Biology’s programme manager before sending any documents or if you have any questions.




For your first registration ever with the MedUni Wien, you need to fill in the online pre-registrationStudierenden Voranmeldung”  (don’t forget the password you set!) and provide the following forms and documents:

See here for the two forms “Application for the admission” and “Concept of the doctoral thesis”, as well as below in the same page, the list of personal documents needed for the admission:

Concerning the form “Concept of the doctoral thesis”: note that this form needs to be filled by you together your supervisor, as some planned project details need to be indicated and the supervisor needs to sign it, too.

All documents must be provided in English or German and may need an authentication. Note that if your documents were not issued in English or German originally you need to have them translated by a certified translator and then authenticated. See the detailed information on the translation and authentication of documents in the MedUni link mentioned above, under “Documents and Authentofication”. The kind of authentication always refers to the state in which the document was issued. So if you lived and studied in different countries you may need different authentications for the single documents.




After the MedUni has processed your application you will receive the official letter of approval and the tuition fee payment information. You need to go to the Students Admission Office personally with this letter of approval and proof of payment to finalize your registration. You can also pay the tuition fee directly at the Students Admission Office – but only with a MAESTRO bank card (no cash, no credit cards).

Congratulations! You are now a PhD student at the Medical University of Vienna!

You have your student-ID, your MedUni student email address (n0123456(at), and access to MedCampus ( the online system of organizing your student proceedings, eg registering for courses.




Your group leader and programme manager will provide you with the details of your thesis proposal which you must present by the end of your first year.

The following documents need to be submitted; please check to have the up-to-date versions as in this MedUni webpage, as might be centrally changed there:


PROGRESS REPORTS (Fortschrittsbericht)


It is the PhD student’s responsibility to organize the PhD Committee Meeting once per year. To document this, please use the following “User form for the progress report meetings of the thesis committee“.

Please note that all your PhD Committee Members have to sign the progress report!
Make copies of these documents for yourself and give the originals to your DK programme manager, or directly send to



The rules and guidelines on how to submit your doctoral thesis can be found here




Before arranging any conferences, workshops or external meetings please check with your group leader, DK programme manager, and secretary about your travel allowance.

Keep all original invoices (flight, train, conference fee, accommodation), boarding tickets, and your confirmation of participation for the reimbursement and submit everything together with the reimbursement form to the responsible administrative person.

For the reimbursement via the Medical University of Vienna, please use these forms:

“Freistellung”: Submit this form to your department’s secretary one week BEFORE your travel.